Studio Administration/Researcher/Accounting

The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet requirements and support studio operations.

SCOPE

The Administration Officer reports to the Director and is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing studio operations. The Administration Officer must work within studio policies and procedures and in compliance with all creative processing & innovation work. Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial mismanagement for employees, contractors and suppliers if the payroll and/or accounts payables are not processed in an accurate and timely manner.

RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)

1. Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner
Main Activities
- Assist with preparation of the budget
- Implement financial policies and procedures
- Reconcile the general ledger
- Prepare and reconcile general bank statements
- Establish and maintain supplier accounts
- Ensure data is entered into the system
- Ensure transactions are properly recorded and entered into the computerized
- Prepare income statements
- Prepare balance sheets
- Assist with the annual audit
- Maintain financial files and records

2. Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
Main Activities
- Ensure the safeguarding of all municipal funds
- Issue, code and authorize purchase orders
- Reconcile the accounts payable
- Reconcile the accounts receivable
- Reconcile weekly deposits
- Manage distribution of utilities bills and collections of accounts

3. Administer employee files and records in order to ensure accurate payment of benefits and allowances
Main Activities
- Administer employment agreements
- Verify and report on benefits payments
- Maintain the leave management system
- Review remittances
- Supervise completion of the payroll
- Review payroll reports

4. Supervise administrative services within the studio

Main Activities
- Manage the filing, storage and security of documents
- Respond to inquiries
- Manage the repair and maintenance of computer and office equipment
- Supervise customer services and respond to customer inquiries
- Assist with preparation of Bylaws
- Assist with preparation and advertising of contract documents
Administer contracts

5. Research

Main Activities
- handle and protect confidential and sensitive data with integrity.
- Manage data collection projects by meeting paper and electronic mailing deadlines, entering data, transcribing tapes and handwritten notes; learn and use technology to do these tasks more efficiently.
- prepare print documents, web pages, and other graphics using Word, Dreamweaver, and illustration packages.
- Assist developer, executive marketing and clients in the design, execution and evaluation of research projects, including literature reviews, surveys, focus groups, data integration and analysis.

6. Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES
===============================

Knowledge

- familiar with Apple’s iOS Device System
- Ready to traveling & business trip
-
- administration of employee
- computerized accounting programs
- accounts payable and accounts receivables
- generally accepted accounting principles
- preparation of financial statements
- administration of employee
- payroll systems and reporting
- office administration
- an understanding of relevant
municipal legislation, policies
and procedures

Skills

- supervisory skills
- team building
- accounting and bookkeeping skills
- analytical and problem solving skills
- decision making skills
- effective verbal and listening
- communications skills
- effective written communications skills
- computer skills including the ability to operate computerized accounting, spreadsheet and wordprocessing programs at a highly proficient level
- time management skills

additional skills

- understanding principle photography
- familiar with HTML & Web Browsing
- familiar Photoshop & Dreamweaver

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Administration Officer. The incumbent must also demonstrate the following personal attributes:
- be honest and trustworthy
- be respectful
- possess cultural awareness and sensitivity
- be flexible
- demonstrate sound work ethics

Salary/ Benefit
============

• SGD 1.000/ IDR 7.200.000 / USD 800 per project ( estimate 04 month )
• Expatriate Work and Stay Permit
• Personal Master Bedroom
• Personal iPad 2

For consideration please submit your resume and personal curiculum vitae to works@fingerfastlab.com & ammarsatria@me.com